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United States2 min readSources: DOL, IRS

Pay stubs for small businesses

In short

If you run payroll yourself, PayDocs turns each pay period’s figures into a clear pay stub for every employee: earnings, taxes withheld, other deductions, net pay and year-to-date totals, in a professional layout. You enter the amounts from your payroll; PayDocs does the totals and the layout.

Create a pay stubSee the six layouts

Free to create and preview. No account or card.

Updated · Approved by PayDocs, · How we check facts

Sample · fictional employer and employee

Alder Lane Household

Portland, OR

Earnings statement

Classic layout

Employee
Jordan Rivera · SSN •••-••-4821
Pay date
Sep 26, 2026
Pay period
Sep 13 – Sep 26, 2026
Frequency
Every two weeks
Net pay$1,846.15
Earnings and deductions, this period and year to date ($)
EarningsThis period
Regular pay80.00 hrs × $28.002,240.00
Gross pay2,240.00
Deductions
Federal income tax−111.61
Social Security−138.88
Medicare−32.48
State income tax−110.88
Total deductions−393.85
Net pay1,846.15
Sample · fictional employer and employee. Net pay $1,846.15.

Why small businesses use a pay stub generator

Full payroll services bundle pay stubs with tax filing and direct deposit, priced per employee per month. If you already work out pay with your accountant or a spreadsheet, you may only need the document. A generator gives each employee a consistent, readable pay stub without a new subscription.

  • One layout for every employee, every pay period.
  • Totals, net pay and year to date added up for you.
  • A preview that updates as you type, so you catch mistakes before you share it.

How to make pay stubs for your employees

  1. Have your payroll figures for the period ready: hours or salary, each tax withheld and each other deduction.
  2. Enter your business details and the employee’s details.
  3. Add the pay period, pay date, earnings and deductions.
  4. Check the net pay matches what you paid, choose a layout, and share it with the employee.

Federal law requires you to keep accurate records of hours worked and wages paid. Many states also require a wage statement each payday, so check the rules where your employees work.

Restaurants and bars: tips and tip credit on the pay stub

What PayDocs doesn’t do

PayDocs works out federal income tax, Social Security, Medicare and supported state taxes for 2026 pay dates (see what we calculate). PayDocs doesn’t file anything with the IRS or your state, or pay your employees. Local taxes and other deductions come from your own payroll process; the IRS Employer’s Tax Guide (Publication 15) explains how withholding works.

Questions

How much does it cost?

Creating and previewing pay stubs is free. The finished PDF is $4.99 per pay stub, or packs of 4 for $14.99 and 12 for $35.99. Pack credits never expire. There is no subscription.

Can I save employees and reuse them next pay period?

That’s planned for accounts, which aren’t open yet. Today each pay stub is built from scratch in the browser.

Sources

Official sources checked September 23, 2026. This guide explains how pay documents work; it is not tax or legal advice.

More on small business payroll

Run payroll yourself for a small business, from the first hire to paying yourself.

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